Frequently Asked Questions

File & Folder Organization
Last Updated 5 years ago

IMPORTANT: Your files and folders will be backed up automatically if you save in your Documents or My Documents folder.  Anything you save to your Desktop or Download is not backed up and could be deleted at any time.


How you organize and name your files will have a big impact on your ability to find those files later and to understand what they contain. You should be consistent and descriptive in naming and organizing files so that it is obvious where to find specific data and what the files contain.

It's a good idea to set up a clear directory structure that includes information like the project title, a date, and some type of unique identifier. 

  • Try not to make file names too long, since long file names do not work well with all types of software.
  • Special characters such as ~ ! @ # $ % ^ & * ( ) ` ; < > ? , [ ] { } ' " and | should be avoided.
  • When using a sequential numbering system, using leading zeros for clarity and to make sure files sort in sequential order. For example, use "001, 002, ...010, 011 ... 100, 101, etc." instead of "1, 2, ...10, 11 ... 100, 101, etc."
  • Do not use spaces. Some software will not recognize file names with spaces, and file names with spaces must be enclosed in quotes when using the command line. Other options include:
    • Underscores, e.g. file_name.xxx
    • Dashes, e.g. file-name.xxx
    • No separation, e.g. filename.xxx
    • Camel case, where the first letter of each section of text is capitalized, e.g. FileName.xxx

Google has even more suggestions

Please Wait!

Please wait... it will take a second!