Frequently Asked Questions

Add resources to an event
Last Updated 5 years ago

We have set up resources (such as conference rooms or multimedia equipment) that you can add to your calendar events. When you add a meeting room or other resource to an event, it's booked for your meeting only, so other people in your organization can't book it during that time.

To add a meeting room or other resource to an event:
  1. Sign in to your calendar and open the event:
    • If this is a new meeting, click a time in your calendar, and then click Edit event.
    • If this is an existing meeting, click the name of the meeting in your calendar.
  2. On the right side of the event where you add guests, click the Rooms, etc. link.
  3. Scroll through the list of resources to find the one you want.
    • Or, start typing the name of the resource in the Filter room text box until the desired resource appears in the list. If you can't remember the full resource name, just enter any part of the name. For example, you can type kin to turn up a resource named McKinley.
  4. Click Add next to the desired resource.
    • The resource is added to the Where section in the Event details tab, and to the participants list in the Find a time tab. It is also listed in the Guests list.
  5. If you need to remove a resource you just added, find the resource in the Guests list and click the X beside it.
  6. Click Save.
    • If a resource seems to be available, but always declines your events, ask your administrator to change the sharing options for the resource to See all event details or to give you specific permission to book the resource. Also note that for recurring events, the resource must be available for at least 1/3 of the events and can't be unavailable for more than 5 instances of the event.
From: https://support.google.com/a/answer/1041521?hl=en

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